For working headshot photographers
Headshot galleries built for corporate.
Consumer gallery tools are built around one date and one delivery. Corporate is repeat business. Same client, more people every year, and it only repeats if you're still the obvious call.
Northline Legal
Book a sessionWhat it is
Book it, run it, deliver it. Then make it easy to book you again.
Headshot Hound is the portal you hand a corporate client. Their coordinator opens it to see who's booked and who isn't, access photos and book subsequent shoots at their office or in your studio all in one place.
Less work for the person organising it, and more reasons for them to book you.
Exhibit A
You've answered this email
more times than you've counted.
Quick question, headshots
Hi,
Sorry to bug you. We can't seem to find Dana Kwan's headshot anywhere on our end. Do you still have it from the last shoot? Marketing needs it for a bio page by Thursday.
Also, two of our new associates still need photos taken. Not really sure how that works now.
Thanks,
Marcy
You'll answer it. You'll find the file, you'll send it, and you'll go back and forth about the two associates. None of that needed you.
The studio side
Works the way your studio works.
Set your pricing model
Setup fee plus images, per person, or a flat day rate. Volume bands if you use them, and an override for the one client who's on a different deal.
Set your availability
The windows you'll actually shoot. Nothing gets booked outside them, so you're not declining times you never offered.
Your studio or their office
Two different jobs that quote two different ways. Both are real booking paths, not a note somebody types into a form.
Tethered capture, or not
Use your Capture One workflow to assign photos on the spot, or do it after. Both work.
Your client's file naming, not ours
Photos come off the shoot named the way your client already expects them and can be changed any time. Filenames do the matching, never faces.
However you handle selects
Send the whole take and let people flag what they want retouched, cap everyone at one or two finals, or sit them down and pick on the spot. Set per shoot, so the one client who does it differently doesn't set the rule for the rest.
Calendar invites with rescheduling
Every confirmation carries an invite. Reschedule or cancel and the invite updates, instead of leaving a ghost on somebody's Thursday.
Clients with more than one office
Each office keeps its own address and its own coordinator, and whoever's watching all of them gets one completion number.
A run of show you can print
Setup, teardown, names, gaps. Hand it to reception in the morning and stop being the person with the clipboard.
What you're actually getting
Galleries that actually work
Sorted by person, searchable by name, and still there in eighteen months. Not a delivery link that goes cold two weeks after you send it.
A booking system underneath it
Their people pick their own times, inside the windows you set. Every confirmation carries a calendar invite, and rescheduling updates it.
Reminders you don't have to send
Whoever hasn't booked gets nudged without you writing the email. Reminders can't double-send, and one big roster won't torch your sending domain.
Group photos, handled properly
A group shot is a real slot on the day with its own time and its own people. Everywhere else, you fake it by inventing a person called "Team".
Your back catalogue
The best reason to email an old client is that you're not selling anything.
Your team's headshots, in one place
Hi Marcy,
Everything we've shot for Northline is in one spot now. Search by name, download what you need, and it won't expire on you.
If anyone new needs a photo there's a booking link on the same page.
Load a shoot from last year
Drag in the folder and click through a wall of thumbnails next to their roster. Forty people takes about ten minutes.
They hear from you first
Their team's headshots have a permanent home now, here's the link. That's an announcement, not a pitch.
Booking is already on the page
You never have to ask. The next person who needs a photo is one click from the ones they came for.
How it runs
Set it up once. It keeps selling while you're on another shoot.
Load in the photos you've already taken for that client, or upload live while you shoot.
Their whole team finds any headshot they need, any time, without emailing you for it.
Booking sits on that same screen. New hires, retakes, and the next full round.
Early access
We're opening this to a small group of photographers first.
Leave your email and you'll hear from us when it's ready to run on a real account.
For the person running headshots
Every headshot your team has, in one place.
Find anyone's photo in a few seconds, in the size you actually need. When someone new starts, or a whole department needs new ones, you book the session in the same place.
Ask your photographer about it
Opens an email you can send them in one line.
Northline Legal
Book a sessionNobody owns the photos.
So everybody asks you.
Somebody needs Dana's headshot for a conference bio, and you're scrolling three years of email attachments to find it.
Half the team's photos are from the last shoot and half got cropped off LinkedIn. Nobody can tell which one is current.
Four people started this quarter and none of them have a photo. Running headshots still isn't your job.
How it runs
Three steps, and you're out of the middle.
Every headshot you've had taken lands in one place, sorted by person.
Anyone who needs a photo grabs it themselves, in the right size.
When somebody new starts, send them a link to book a session.
What your team gets
Search by name, download in seconds
Web size, print size, whatever the request was. No more asking around for who has the good version of that file.
You always know which photo is current
One photo per person, marked with the date it was taken. Older versions stay out of the way instead of getting used by accident.
New hires book themselves
They get invited, they pick a time, and their photo shows up where everything else already lives. Nothing lands on your calendar.
Your photographer is one click away
Booking the next round doesn't start with hunting for somebody's email address from two years ago.
Next step
Your photographer can set this up for you.
Headshot Hound runs through the photographer you already work with. Send them a note and they'll take it from there.